wiki:BoardMinutesFebruary2014

Version 2 (modified by rgb, 8 months ago) (diff)

Add another link to non-profit changes info

OCLUG Board meeting

Date: 2014-02-26, 19:30 EST(-5:00) Location: RGB's place

Agenda

  • Approval of agenda
  • Approve Last Month's Board Meeting Minutes BoardMinutesJanuary2014
  • Committees and events
    • User Group Connect
    • Volunteers
    • L3GO
  • Finance Report
  • Membership list
  • Government of Ontario "compliance? letter
  • Other Government of Ontario items?
  • Speaker pool/etc. (this is an issue with a lot of groups)
  • Other Business
  • Review OclugBoardForwardAgenda
  • Update on action items from last Board meeting
  • Upcoming meetings
  • Business arising from the Board meeting
  • Business Continuity Plan (Panic book revision)

Attendance

  • Richard Guy Briggs
  • Scott Murphy
  • Aaron Wilcox
  • Ian Gorman

Approval of agenda

  • All in favour

Approve Last meeting's minutes

  • Minutes not transcribed yet.

Committees

  • User Group Connect
    • The web site updates are still pending. Scott will take care of that with tutorial assistance from Brenda. Scott has started learning some of what he needs to support it. (No progress. Scott will ask Brenda to do the update.)
    • Domain renewed. Payment request from Scott pending. Can$11.98/year.
    • Decided on late September, need to book space with Shopify and check new accessibility.
    • Scott will get info and contacts for rest of committee from Rob.
  • Volunteers
    • People have shown up before the meeting at 18:00 asking questions.
    • Ian can get there at 18:00.
    • Next meeting 18:00 on Thursday March 6th, 2014, @Shopify
  • L3GO
    • The last meetings happened Monday January 13th. 5 people showed up. (RGB, IEG, LC, RS, (new guy Alexandre Beaulieu))
    • The next meeting is March 10th at Red Pepper Thai-Viet (434 Bank@Gladstone) for 18:30.
    • Web site seems like a better idea for a more permanent home. mailing list? l3go.ca has been registered by Bart. l3go.org?
    • 7 days notice of reminder.
    • content: would be nice, but it seems to generate content in discusssion. Ralph talked about supporting a 10 year old ethernet chip.

Finance

  • Aaron will get from Rob online access details
  • RGB received cheques for 2013 and 2014 at the Feb general meeting.
  • Request from Aaron for domain registration items.
  • RGB to submit expenses for corporation status updates from the Ontario Government.

Membership list

  • Scott has a blank form for sign up for next AGM.
  • Scott had already sent a list to RGB for 2013.

Government of Ontario "compliance? letter

  • RGB requested corporation status and list of previous filings and submitted all updates.

Other Government of Ontario items?

Speaker pool/etc. (this is an issue with a lot of groups)

  • RGB did a PGP presentation, needs to post slides. IEG missed meeting (LibreOffice?/R).
  • Shopify has offered a talk on "dashing" node.js dashboard creation tool.
  • Scott has a contact with Puppet Labs folks who could do a talk.
  • reminder: Adrian said he's got a few things he could give some short talks on.
  • RGB: reminder: alan dekok on freeradius?
  • RGB: reminder: Jamal Hadi Salim on FoRCES implementations in Linux?
  • RGB: reminder: Ask MCR about local randomness people.
  • Update to Documentation tools.
  • Scott: March: systemd Rob Day, OpenOffice?/R IEG, UEFI BoF John Nash, GPG key signing
  • Ditch biglumber listing for OCLUG at OPL.
  • April: AGM, poor-man's netbox (rPI) Scott
  • Scott: Diane Bruce on ham radio

Review OclugBoardForwardAgenda

  • Business Continuity Plan (Panic book revision)
    • Scott has a recipe for this (blueprint)
    • should fire up 2nd v20z and install identical O/S for reference.

Update on action items from last Board meeting

  • Thank Cody.
  • RGB didn't need to bring a lapel mic since Shopify now has one. Lav has disappeared again, so look for lav again.
  • Solicit a new board member (wait for AGM).

New business

  • Aaron: robotics challenge?
    • NA RIO, Java
    • looking for mentors

Meeting adjourned at 21:56.

Action items

  • RGB post meeting minutes for Jan 2014
  • RGB post meeting minutes for Feb 2014
  • Scott will ask Brenda to take over UGC web site update.
  • Scott to submit expenses for UGC domain registration to Aaron.
  • Scott will get UGC info from Rob.
  • Ian will get to meeting at 18:00 as volunteer committee helper.
  • RGB will submit L3GO domain registration expense to Aaron.
  • RGB will look at delegating setting up web site for l3go.ca.
  • RGB will get mailing list set up for l3go.
  • RGB will post a 7-day reminder of next l3go meeting.
  • Aaron will get bank online access details from Mike.
  • RGB will submit corporation status expenses.
  • All should review the pending ONAC requirements:
  • RGB will post PGP/GPG slides.
  • Scott will slot Pupped Labs speaker in for a talk.
  • Scott: Adrian said he's got a few things he could give some short talks on.
  • RGB: reminder: alan dekok on freeradius?
  • RGB: reminder: Jamal Hadi Salim on FoRCES implementations in Linux?
  • RGB: reminder: Ask MCR about local randomness people.
  • Scott: confirm with Rob Day about systemd for March
  • Scott: Ditch biglumber listing for OCLUG at OPL.
  • Scott: contact Diane Bruce on ham radio talk.
  • RGB install bare O/S on 2nd v20z.
  • Scott will draft a thank-you to Cody.
  • RGB will dig up lav mic.
  • Aaron will mention robotics challenge mentors at meeting.